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---- STEVENS COUNTY BOARD OF COMMISSIONERS Regular Meeting Official Proceedings Tuesday, May 20, 2014 9:00 a.m. ---- The regular meeting of the Stevens County Board of Commissioners was called to order at 9:00 a.m. by Chair Ennen. Members present were Wohlers, Ennen, Kopitzke, Gausman, and Staples. The Pledge of Allegiance was recited. On a motion by Gausman, second by Kopitzke and all members voting aye, the Board approved the Agenda with additions. On a motion by Staples, second by Gausman and all members voting aye, the Board approved the minutes of the May 6, 2014 regular meeting. Human Services Director Joanie Murphy presented the monthly Human Services claims and warrants for approval. On a motion by Kopitzke, second by Wohlers and all members voting aye, the Board approved payment of the Human Services claims and warrants in the amount of $91,732.66. Murphy requested a resolution to acknowledge and accept donations for the Youth Activity fund in the amount of $2995.00. On a motion by Kopitzke, second by Ennen and all members voting aye, the Board adopted the following resolution to accept donations for the Youth Activity Fund: RESOLUTION NO. 140520-15 WHEREAS, Stevens County Human Services receives donations from the general public for its Youth Activity Funds; and WHEREAS, State Law requires that the County Board acknowledges receipt of those donations; NOW, THEREFORE, BE IT RESOLVED, the Stevens County Board of Commissioners acknowledges and accepts the donations received for the Youth Activity Fund in the amount of $2995. Murphy presented information on two State Fiscal Year Contracts for Adult Day Training and Habilitation and Semi-Independent Living Services. No action was requested at this time. Murphy provided an overview of Human Services Performance Management System. Stevens County Economic Improvement Commission Director Michael Haynes presented information pertaining to a Jobs and Wages Report for Stevens County (2000-2012). Auditor-Treasurer Neil Wiese presented the monthly Commissioner Warrants for Board approval. On a motion by Gausman, second by Kopitzke and all members voting aye, the Board authorized payment of Commissioner Warrants in the amount of: FUND AMOUNTS Revenue $ 114 659.44 Special Reserves $ 45,123.96 Road and Bridge $ 168,000.37 Solid Waste $ 8,118.44 County Ditch $ 18,980.55 W.C. SWAT $ 282.24 TOTAL $ 355,165.00 County Coordinator Brian Giese presented a resolution to establish minimum compensation for elected officials. On a motion by Kopitzke, second by Staples and all members voting aye, the Board approved the following resolution: RESOLUTION NO. 140520-16 A Resolution Establishing Minimum Compensation For Elected Officials WHEREAS, it is the duty of the Stevens County Board of Commissioners to establish minimum compensation for elected officials of the County. NOW, THEREFORE, BE IT RESOLVED, that the Stevens County Board of Commissioners establishes the following minimum compensation for elected officials for 2015; POSITION MINIMUM SALARY Auditor/Treasurer $73,000 Sheriff $70,200 Recorder $66,200 Attorney $99,700 BE IT FURTHER RESOLVED, the minimum compensation granted above shall be effective January 1, 2015. Sheriff Jason Dingman presented information on filling Scott Busche's position on the Radio Advisory Committee. On a motion by Gausman, second by Staples and all members voting aye, the Board appointed Sheriff Dingman as representative and Dona Greiner as alternate on the Radio Advisory Committee. Dingman presented an amended Central Minnesota Emergency Services Board Joint Powers Agreement for Board approval. On a motion by Kopitzke, second by Wohlers and all members voting aye, the Board approved the CMESB Joint Powers Agreement with the following resolution: RESOLUTION NO. 140520-17 A Resolution Approving Modifications to the Joint Powers Agreement Forming the Central Minnesota Emergency Services Board WHEREAS, Stevens County is participating member of the Central Minnesota Emergency Services Board (hereinafter the "Board"), a Joint Powers Entity formed pursuant to Minnesota Statutes 403.39 and 471.59; and WHEREAS, a Joint Powers Agreement creating the Board was approved by the parties to the Agreement comprising the Board, including Stevens County; and WHEREAS, the Minnesota legislature has amended Minnesota Statute 403.39 by adding a new section entitled "Regional Emergency Communications Boards" that provides authority for Regional Radio Boards to assume responsibility for coordinating regional 911 services; and WHEREAS, compliance with this amendment to Minnesota statute requires modification of the existing Joint Powers Agreement; and WHEREAS, the Board recommends modification of the Joint Powers Agreement governing the Board to provide for regional coordination of 911 services and public safety broadband data services. NOW THEREFORE, BE IT RESOLVED the Stevens County Board of Commissioners approves the modifications to the Joint Powers Agreement recommended by the Board and attached hereto; and BE IT FURTHER RESOLVED that the Sheriff is hereby authorized to execute the required addendum to the existing Joint Powers Agreement to implement the authorized modifications. County Engineer Brian Giese presented a Loader Lease Agreement. On a motion by Staples, second by Gausman and all members voting aye, the Board accepted the lease agreement with Merchants Capital Resources, Inc. in the amount of $13,000. County Coordinator Brian Giese presented an agreement relating to paying agency, registrar and transfer agency for the County Ditch 30 bonds. On a motion by Kopitzke, second by Wohlers and all members voting aye, the Board approved the Agreement Relating to Paying Agency, Registrar and Transfer Agency with US Bank as presented. Chair Ennen called a 5 minute recess. At 10:00 a.m. Chair Ennen called the hearing on County Ditch 1 petition for outlet to order. Attorney Kurt Deter with Rinke Noonan reviewed the purpose of the hearing. County Engineer Brian Giese read the public notice into record. Petitioner Roland Sperr presented information pertaining to the petition for outlet. Chair Ennen called for public comment. Attorney Deter read a letter from landowners, Rudy & Paul Raths into record. No other public comments were made. Giese reviewed a map of existing benefiting properties into County Ditch 1 and provided an estimated benefits and outlet fee. On a motion by Staples, second by Gausman with Staples, Gausman, Wohlers and Kopitzke voting aye, Ennen abstained, the Board approved the following order for outlet: WHEREAS, Petitioner Roland Sperr petitioned the Stevens County Board of Commissioners acting as the Drainage Authority for Stevens County Ditch #1, for an outlet for the NW ¼ of the SE ¼ of Section 17, Township 126 North, Range 43 West; and WHEREAS, a public hearing was held on May 20, 2014, at 10:00 a.m; and WHEREAS, testimony and information was provided to the Stevens County Board of Commissioners acting as Drainage Authority for Stevens County Ditch #1; and WHEREAS, at that time the Stevens County Board of Commissioners, acting as Drainage Authority for Stevens County Ditch #1, made the following Findings of Fact: FINDINGS OF FACT 1.Proper notice has been given concerning the public hearing on the outlet into County Ditch #1, pursuant to Minnesota Statutes 103E.401. NOW, THEREFORE, it is hereby ordered as follows: 1.The NW ¼ of the SE ¼ of Section 17, Township 126 North, Range 43 West not currently listed on the tabulation of benefits are hereby authorized to use Stevens County Ditch #1 as an outlet pursuant to Minnesota Statutes 103E.401. 2.That Petitioner is hereby ordered to pay an outlet fee of $1000 prior to any further out-letting of water into Stevens County Ditch #1. 3.That the ditch benefits be set at $3500 for the said described property based on a comparison of the surrounding land benefits. Attorney Deter provided some additional general County Ditch comments. Chair Ennen closed the hearing on County Ditch 1 at 10:21 a.m. County Coordinator Brian Giese presented information pertaining to an Employment Agreement with Keith Charles Hurd as interim IT Director. On a motion by Gausman, second by Staples and all members voting aye, the Board approved the agreement with Keith Charles Hurd effective June 1, 2014 with revisions. Giese provided a review of 2014 legislation the potentially impacts Stevens County. Commissioner Gausman provided an update on the Area Agency on Aging Committee Commissioner Ennen announced her appointment to the AMC Futures Committee. Having no further business, the meeting was adjourned at 11:01 a.m. on a motion by Gausman, second by Staples and all members voting aye. Brian Giese, County Coordinator Jeanne Ennen, Board Chair